Transforming Financial Data Management with AI and RPA
In today’s fast-moving financial world, investment firms need instant access to accurate, structured, and up-to-date data. Manual data collection and analysis no longer meets the demands of modern investment analysis.
This case study explores how Nextant implemented an AI-driven automation system for a leading investment management firm that analyze companies located in the US and Latin America (Brazil, Mexico, Chile and Colombia). The solution revolutionized their financial data extraction, accuracy, and scalability, reducing hours of manual work thorough a fully automated, real-time system.
Contact Nextant Today schedule a consultation and see how intelligent automation can revolutionize your business.
Client Overview
Client: Leading Investment Management Firm
Industry: Financial Services / Investment Management
Regions: United States, Brazil, Mexico, Colombia
Focus Areas: Investment analysis, credit risk assessment, portfolio management
The client manages complex investment portfolios across Latin America, relying on publicly available data from major stock exchanges. Their analysts required consistent, structured, and verified data to perform financial and risk assessments efficiently.
Manual, Inconsistent, and Unscalable Processes
Before partnering with Nextant, the firm faced critical inefficiencies in data management:
- Manual Data Collection: Financial statements were manually downloaded from multiple corporate websites every quarter.
- Data Inconsistencies: Third-party databases often contain errors, requiring repeated cross-checking.
- Format Variability: Companies presented financial data differently, causing time-consuming manual cleaning.
- Lack of Automation: Analysts spent countless hours copying data from PDFs into Excel sheets.
- Scalability Issues: With more than 90 companies analyzed each quarter, maintaining accuracy became impossible to sustain.
The client needed a fully automated, reliable, and scalable solution to extract and analyze financial data from verified sources.
Nextant’s Solution: Intelligent Financial Data Automation
Nextant developed a custom AI-powered automation system designed to extract and process financial information directly from audited company reports.
The system integrated three main components that worked seamlessly to streamline financial data workflows.
1. Robotic Process Automation (RPA)
- Automatically downloads financial statements (PDFs) from ~100 company investor pages.
- Scheduled quarterly updates aligned with official reporting cycles.
2. AI & Machine Learning Processing
- Use Python and Azure-based ML models to extract structured financial data from PDFs.
- Identifies and extracts key statements: Balance Sheet, Income Statement, Cash Flow Statement, and EBITDA.
- Maintains data fidelity by preserving original labels and formats—ensuring authentic representation.
3. Secure Data Storage & Access
- Extracts data stored in Azure SQL Database for security and scalability.
- Power BI integration provides easy data visualization, querying, and Excel export options for deeper analysis.
Result: A seamless AI-driven pipeline that transforms raw PDFs into ready-to-use, structured data.
Implementation Roadmap
As a first step, team conducted a small pilot to validate the process and the quality of the information extracted. Once the client had validated the type of outcome we could produce, the team moved forward with the full implementation of the solution.
The project unfolded in three clear, strategic phases:
Phase 1: Automated Document Retrieval
- RPA scripts identified and downloaded quarterly financial PDFs from 90+ corporate sites.
- Automated scheduling minimized human effort while ensuring data freshness.
Phase 2: AI-Driven Data Extraction
- Applied Machine Learning and NLP to interpret complex financial tables.
- Used Python pipelines to extract structured data while preserving original formats and multilingual consistency.
- Continuous validation achieved consistent extraction accuracy across formats.
Phase 3: Database Integration & Reporting
- Structured data integrated into Azure SQL for centralized access.
- Power BI dashboards for simple consumption of results directly from the database and ability to filter by company.
System designed for autonomous quarterly updates with near zero manual maintenance.
Results and Impact
Key Impacts
- Eliminated manual errors and inconsistencies.
- Increased analyst productivity by focusing on strategy, not data entry.
- Enabled effortless scalability across new companies and geographies.
Established a foundation for future AI agents to conduct advanced financial analysis and investment trend analyses.
From Data Chaos to Financial Intelligence
This project demonstrates how AI, RPA, and cloud technology can revolutionize financial data workflows.
Through Nextant’s expertise, the client moved from a manual, error-prone process to a fully autonomous, accurate, and scalable data ecosystem.
Today, the firm operates with greater speed, confidence, and insight, turning data into actionable financial intelligence.
Nextant empowers organizations to modernize their workflows, enhance decision-making, and unlock growth through intelligent automation.
FREQUENTLY ASKED QUESTIONS (FAQ)
1. What technologies powered this automation?
The system utilized Azure SQL, Power BI, Python, Machine Learning Models, and Robotic Process Automation (RPA) to build a complete, end-to-end automation solution.
2. How much of the process is automated?
Over 80% of all financial data extraction runs automatically, with manual checks needed only when company websites change structures.
3. Can this system work for other industries?
Yes. The framework can be tailored for banking, insurance, manufacturing, or regulatory compliance — anywhere structured data needs to be extracted from PDFs.
4. Can the extracted data be used for predictive analytics?
Absolutely. The structured database connects easily with AI, ML, or BI tools to generate forecasts, performance dashboards, or predictive insights.
5. What are the client’s next steps?
Nextant is exploring the deployment of an AI-powered financial assistant capable of performing real-time financial ratio analysis and generating investment insights autonomously.
Ready to modernize your financial workflows?
Transform your data processes with Nextant’s AI and automation solutions.
Contact Nextant Today schedule a consultation and see how intelligent automation can revolutionize your business.
